Upload a Vaccine Card or Covid-19 Test During Sign in on the Kiosk

If you are using Document Management for Covid-19 Vaccine and Test management, and your kiosk is enabled with the Covid-19 Vaccination question, your kiosk will capture both a Covid-19 test or proof of vaccination. 

If the visitor, vendor or staff member is signing in via the kiosk, they will be prompted to take a picture of their Covid-19 Vaccine card or Covid-19 test based on their response to the Covid-19 Vaccination question. If the kiosk user answers "Yes" to having gone through the full vaccination schedule, the kiosk will prompt them to capture their Covid-19 Vaccine Card at the end of the health screening process. If the kiosk user selects any other response, they will be prompted to capture an image of a negative Covid-19 test at the end of the health screening process. In the example below, the kiosk user has selected "Yes" to having received the full vaccination schedule: 

First, the kiosk will ask if the individual has their vaccine card. If they say "Yes", they will be asked to select the vaccine received. 

Next, the kiosk user will select the date of their first and second dose. Once complete, they'll select next and will be asked to take a screenshot of their proof of vaccination via the kiosk.


Should the kiosk user not have their proof of Covid-19 Vaccination on hand, a warning will be triggered. A community staff member can override capturing the image should you be using Document Management alerts. If your community is using the Document Management alerts, a text and/or email notification will be triggered. Please see the "Customized Alerts for Document Management" section below for more information on the types of alerts you can create for the Document Management feature.


Customized Alerts for Document Management

If your community is enabled with Document Management, you can create alerts that will be triggered should someone not be vaccinated, submit a positive or inconclusive Covid-19 test, or not have the community required Covid-19 related documents to submit. 

To enable the Document Management alerts, select the Documents tab via your dashboard.accushield.com account and then choose "Alerts". Once in the alerts section, click on "Create New Alert" to get started. 

Next, name your alert (Ex. Positive Covid Test), select the kiosks the alert should accompany and the visitor types you need to be notified about. You'll then need to select the scenario(s) where you want an alert to be triggered (Ex. A visitor is not vaccinated for COVID-19) and if you want to allow a staff member to use an Override Code" to for flagged visitors. 

Finally, select the time frames you want alerts to be triggered, choose the staff members who need to receive the alerts, and then click "Save". Please note, at least one staff member must be receiving text alerts in order for the override code to be enabled. The override code will be the phone number of any staff member receiving the alerts. 


Manage COVID Test Requirements and Exemptions

If your community only needs to collect proof of a negative Covid-19 test prior to completion of a full vaccination schedule, be sure to check off "Enable COVID-19 test exemption for fully vaccinated visitors" under the "Covid-19 Test" document. In addition, you can require a COVID-19 Test result for fully vaccinated people if they have tested positive or been exposed to a positive case.

Should you have a family member, guest, staff member or vendor who is exempt from either a Covid-19 Vaccination or Covid-19 test, you are able to exempt them from a specific requirement under the "Submit Documents" tab in Document Management. 

First, select the appropriate visitor category and search for the individual who needs to be exempt from either the Covid Vaccine or test. Next choose the document you've chosen to exempt the individual from and under the approval status, select "Exemption Approved", enter the Expiration date for the exemption and click Save.

Once you've selected "Exemption Approved", the individual will no longer be asked to provide their Covid-19 test or vaccine when answering that they've not been vaccinated. They will continue to answer the vaccination question, however. 


Document Management Reporting Enhancements 

The reports under the document management tab will now include the device name that someone signed in on, including if they signed in on Mobile App.

Should you need a report that shows you an outside visitor or staff member's health screening status, in addition to seeing if they've submitted all required documents, you are able to view that information under the Health Screening log. There are columns towards the end of the report that display document status:

Thanks for your interest in Document Management! 

  • To sign up, or for additional information, please email us at documents@accushield.com
  • For support, contact us at communitysupport@accushield.com
  • For feedback on this and other features, please email us at ideas@accushield.com